STS Student Administrative Assistant – Job #113

Department: Student Technology Services

Reports to: Communications and Technical Training Specialist

Salary/Hours: Commensurate with experience

Work Schedule/Hours Per Week: Mon – Fri between 9AM to 1PM / no more than 20 hours

Start Date: Immediately

General Responsibilities: Reporting to the STS Communications and Technical Training Specialist, this position works independently performing a wide range of complex and confidential administrative and clerical support duties. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Requires strong time management and planning skills. (SFS and University College students are particularly encouraged to apply.)

Job Duties:

  • Special events coordination (draft agendas, make, name-tags, set up catering, reserve rooms and set up work orders for room set up etc.).
  • Assist with student personnel files (maintenance/archives).
  • 5-7100 incoming voice mail maintenance/follow up (open service requests as needed).
  • Door signage and upkeep of front office.
  • Appointment scheduling.
  • Unpacking shipments and mail distribution.
  • Work with NC Admin on inventory items.
  • Greet students and visitors who come for Service Desk help outside regular hours.
  • Assists customers with general questions/logistics.
  • Maintain Gregg Classroom schedule and signage.
  • Maintain Conference Room schedule and signage.
  • Fill copies and printers daily.
  • Make copies of documents as requested by staff; collate as needed.
  • Maintain the storage room to keep it orderly.
  • Paper Cut order assistance/inventory management.

Critical Skills/Expertise:

  • Ability to work well independently and as a member of team.
  • Ability to quickly learn and apply new technical concepts.
  • Basic computer knowledge.
  • Excellent communication and organizational skills.
  • A strong desire to learn with ability to prioritize.
  • Highly organized and able to multitask and manage priorities.
  • Must possess a high level of interpersonal skills and professionalism.
  • Proficient in Microsoft Office: Word, Excel, Power Point.
  • Able to perform duties in a high traffic area.

Qualifications:

  • Prior office support experience
  • Computer programs and database use (general)
  • Ability to quickly recognize, analyze and solve problems
  • Ability to work effectively in open, busy area with frequent interruptions
  • Current WUSTL student in good academic standing

Apply Now!